How to Create and Use Forms in WordPress: WPForms, Top Plugins & Code-Based Alternatives

Adding forms to your WordPress website is essential for collecting user data, generating leads, processing payments, and more. This guide explains how to create and use forms using WPForms, five other top-rated plugins, and direct code-based solutions.

Why Forms Matter in WordPress

Forms simplify communication, enable automation, and create interaction pathways with your audience. Whether it’s a contact form, tutorial registration, or feedback collection, implementing forms boosts functionality and user engagement.

1. Using WPForms (Drag-and-Drop Simplicity)

1. Go to Plugins > Add New in your WordPress dashboard.
2. Search for “WPForms” and install it.
3. Click WPForms > Add New.
4. Choose a template or create a blank form.
5. Drag and drop fields such as name, email, dropdowns, and more.
6. Configure settings, notifications, and confirmations.
7. Embed using shortcode: [wpforms id="123"]

2. Other Popular WordPress Form Plugins

1. Ninja Forms

User-friendly and modular, Ninja Forms offers extensive add-ons. Embed forms using [ninja_form id=1].

2. Contact Form 7

One of the oldest and most trusted plugins. Customize with HTML markup. Embed using

Error: Contact form not found.

3. Formidable Forms

Advanced users love its flexibility. Great for calculators, surveys, and dynamic forms.

4. Gravity Forms

A premium plugin ideal for complex workflows and third-party integrations. Use shortcodes or widgets.

5. Everest Forms

Beginner-friendly with drag-and-drop features and custom layout support.

3. Code-Based Form Creation (No Plugin)

Basic HTML Form

<form action="/submit" method="post">
  <label>Name:</label>
  <input type="text" name="name" required>
  <label>Email:</label>
  <input type="email" name="email" required>
  <input type="submit" value="Submit">
</form>

You’ll need a handler in PHP to process the data. This method is best for developers comfortable with backend handling.

Adding via functions.php (WordPress Custom Form)

Create a shortcode using your theme’s functions.php file and output your form using echo. This allows deeper integration without a plugin.

Form Embedding Tips

• Always test forms on desktop and mobile.
• Enable reCAPTCHA to prevent spam.
• Set up notifications and confirmations.
• Use conditional logic for smart forms (where supported).

Final Thoughts

Whether you’re a beginner using WPForms or an advanced developer writing code from scratch, WordPress gives you plenty of options to create powerful, functional forms. For most users, a plugin like WPForms, Contact Form 7, or Ninja Forms is ideal. But if you seek lightweight or custom solutions, building your own form handler is a rewarding route.